Privacy Policy
Hay Tilly Grain Tracker · Effective October 7, 2026
About this policy
Hay Tilly Grain Tracker helps farm teams record harvest weights and grain movements. This policy explains how information is handled when you request access, create an account, or use a farm workspace. Your farm controls who can access its records.
Information we collect
We collect the name, email address, and optional farm name you provide when requesting access; account and sign-in information; invitations, farm memberships, and roles; and records you or your team enter. Farm records may include fields, acreage, crops and varieties, weights, moisture tests, destinations, trucks, storage inventory, contracts, notes, loadouts, and uploaded ticket photos. Records include operator identifiers, timestamps, corrections, and audit history. We also record the policy version and time of acceptance. Hosting and authentication providers may process IP addresses, device and browser information, and security or service logs.
How we use information
We use information to review access requests, send invitations and account messages, authenticate users, manage permissions, save and share farm records, calculate reports, investigate errors, prevent abuse, and maintain the service. Requesting access does not create an account or guarantee an invitation.
Who can see information
Authorized members of your farm can see records allowed by their roles, including the names of people who recorded weights. Farm managers manage membership and permissions. Authorized service administrators may access information to administer the beta, provide support, and maintain security. We use Supabase for authentication, database services, and file storage, and Vercel for hosting. Google processes sign-in information if you choose Google login. These providers process information under their own applicable terms and privacy policies. We may disclose information when legally required or necessary to protect the service or others. We do not sell personal information or use farm records for targeted advertising.
Device storage and exports
The app uses browser storage to keep sign-in sessions, preferences, unsent drafts, and save receipts on your device. These are functional features; the app does not include advertising trackers. On shared devices, sign out and clear site data when appropriate. Reports or files you download or share are outside the app’s access controls.
Retention and security
We retain account information and farm records while needed to operate the service, preserve farm history, resolve disputes, or meet legal obligations. Corrections and audit records may remain after access is removed so the farm’s history stays traceable. Backups and service logs may persist for a limited period after a deletion request is processed. We use authentication and farm access controls, but no online service can guarantee complete security. Keep credentials private and report suspected unauthorized access.
Your choices and requests
You can update information through available app controls, ask your farm manager to correct farm records or remove membership, and stop using the service. For access, correction, deletion, or other privacy requests, contact the Hay Tilly representative who sent your farm invitation; if you have not joined, reply to your beta access correspondence. We may verify your identity and coordinate with your farm before acting. Removing your account may not remove shared farm records or audit history. Applicable privacy rights depend on where you live and remain available under applicable law.
Age and international processing
Grain Tracker is intended for adult farm users and is not intended for children under 18. Service providers may process information in countries outside your location, where privacy laws may differ.
Policy updates
We will publish updates here with a new effective date. Material changes will be brought to users’ attention, and renewed acceptance will be requested where appropriate or required. Acceptance of this policy does not waive privacy rights provided by law.